Accounts Assistant

Accounts Assistant

Pune

Full-Time

UNBOX ROBOTICS  |  JOB DESCRIPTION

Accounts Payable Specialist

Finance & Accounts

Work Location

Pune

Work Mode

In Campus

Department

Finance & Accounts

Employment Type

Full-Time

Reporting To

Finance Director

Experience

4–6 years

ABOUT US

Unbox Robotics is a deep-tech robotics company building the world's most space-efficient warehouse sorting systems. Our swarm robotics platform — UnboxSort — enables e-commerce, retail, and 3PL operators to sort at 3–5× the throughput of conventional systems, in a fraction of the floor space.

Founded in 2019 and headquartered in Pune, we operate across 20+ sites in 9 countries, serving leading players in e-commerce, retail, CEP, and 3PL across India, Europe, and the USA. Series B funded, we are scaling rapidly toward our next phase of global growth.

ROLE OVERVIEW

The Accounts Payable Specialist will manage and execute Unbox Robotics’ accounts payable function end to end — processing invoices, reconciling statements, and ensuring timely, accurate payments to vendors.

This is an individual contributor role at the heart of our finance operations. You will maintain accurate financial records, support healthy cash flow, and build strong relationships with vendors, working closely with Procurement, Stores/Receiving, Operations, and other internal teams.

ROLES & RESPONSIBILITIES

Invoice Management

Review, verify, and process vendor invoices for accuracy and proper authorisation

Match invoices to purchase orders and goods receipts, and resolve discrepancies promptly

Enter invoice data into the accounting / ERP system for payment processing

Payment Processing

Prepare and process vendor payments through approved electronic modes (NEFT/RTGS, international wire transfers)

Monitor payment schedules to ensure timely disbursements and avoid late fees or interest

Address payment inquiries from vendors and internal stakeholders

Reconciliation & Reporting

Reconcile vendor statements and resolve outstanding balances or discrepancies

Support month-end and year-end closing by reconciling accounts payable records

Generate and maintain accounts payable ageing reports and payment activity summaries

Vendor & Internal Coordination

Serve as the primary contact for vendor inquiries on payments and account status

Collaborate with Procurement and Receiving teams to resolve invoice disputes

Build and maintain positive relationships with vendors and internal teams

Compliance & Documentation

Maintain organised and accurate records of invoices, payments, and correspondence

Ensure compliance with company policies, financial regulations, and tax requirements, including TDS on vendor payments and GST input tax credit reconciliation

Track payment timelines for MSME-registered vendors

Support internal and statutory audits by providing requested documentation and information

Process Improvement

Identify opportunities to improve accounts payable processes and implement best practices

Use AP automation tools to improve efficiency and accuracy

Stay updated on industry practices and new technologies in accounts payable management

REQUIREMENTS

Must Have

2–4 years of experience in accounts payable or general accounting

Strong understanding of accounting principles and practices, particularly accounts payable

Knowledge of AP workflows, vendor management, and tax compliance relevant to payables (TDS, GST)

Advanced Microsoft Excel skills, including data analysis and pivot tables

Hands-on experience with ERP or accounting software (e.g., Tally, SAP, or similar)

Strong attention to detail and accuracy in processing invoices and payments

Excellent communication and interpersonal skills for working with vendors and internal stakeholders

Strong organisational and time-management skills, with the ability to prioritise and meet deadlines in a fast-paced environment

Ability to work independently as well as collaboratively in a team

Good to Have

Familiarity with AP automation tools and electronic payment platforms

Experience with international vendor payments or foreign remittances

Exposure to multi-entity accounting or international vendor tax reporting (e.g., US 1099)

Experience in a manufacturing, hardware, or technology company

ELIGIBLE CANDIDATES

Desired Qualification

Bachelor’s degree in Commerce, Accounting, Finance, or a related field

M.Com, MBA (Finance), or partially completed CA/CMA is a plus

Work Experience

2–4 years in accounts payable or general accounting, preferably with ERP-based processes

WE VALUE

Accuracy

— gets the numbers right the first time

Ownership of Timelines

— payments go out on schedule, every cycle

Vendor Trust

— treats vendors as long-term partners

Process Thinking

— fixes the root cause, not just the invoice

Integrity & Confidentiality

— handles financial information with care

WHY JOIN US

Every robot we ship depends on a supply chain of vendors who trust us to pay accurately and on time. In this role you will own that trust, while gaining hands-on exposure to the finance operations of a Series B deep-tech company scaling across India, Europe, and the USA.

You won’t just process invoices.

You’ll keep the supply chain behind our robots running — on time, every time.

Work Location:

Pune

Work Mode:

In Campus

Salary Range:

Competitive Salary

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